Clearing process, FAQs and special circumstances

Don't panic!

You want to find a degree course that's right for you, and you want to do it quickly - but the most important thing is, DON'T PANIC.

Follow these steps, which will guide you through the Clearing process.  For special advice on Adjustment, visit our dedicated Adjustment page.

What is Clearing?

Clearing is the name given to the last stage of the undergraduate admissions cycle, and is your opportunity to find a place at University for September 2018. 

Clearing can be a difficult time for applicants and parents. You want to find a degree course that's right for you, but you want to do it quickly. The most important thing is DON'T PANIC.

Am I eligible for Clearing?

Clearing runs from July to mid-September.  If you meet the following criteria, you are eligible for the process:

  • You have already applied through UCAS this cycle, and are not holding any offers from colleges or universities
  • You applied to UCAS after 30th June
  • Your place was not confirmed at your firm and insurance choice universities after exam results are published

You can check UCAS Track to see if you're eligible for Clearing.  UCAS will not send you anything in the post to tell you if you are eligible, so it is important that you check online.

If you are eligible for Clearing an 'Add Clearing choice' button will appear on your Track 'choices' screen, which you can use to accept a place on a course you have been offered through Clearing.

Can I go through Clearing if I already have an offer?

You can only apply through Clearing if you have no offers, so you would have to negotiate a release from any firm or insurance choices before being able to apply through Clearing. 

What if I haven't made a UCAS application this year?

If you haven't made a UCAS application this cycle but are interested in 2018 entry, it is not too late - for further details, see our information on late applications.

Can I go through clearing without applying?

If you have already applied through UCAS for September 2018 you will automatically be entered into the Clearing process if you're rejected by your firm and insurance choices.

For many students, Clearing only becomes available once their results have been released and it transpires that they haven’t met the entry criteria for their chosen courses. A -levels results day in 2018 is on Thursday 16 August.

If you become eligible to use Clearing an 'Add Clearing choice' button will become available on your Track Choices screen. Alternatively, check directly with your firm and insurance choice universities as soon as possible.

If you haven't already applied through UCAS don’t worry, you can still apply to us for this September.

We advise that you call us on 0800 094 9071 in the first instance, to check that you are eligible to apply for your chosen course.

Once your eligibility is confirmed, you can apply using our online application form

Please note that you must only apply through this method if you are not registered with UCAS this year.


How does clearing work?

If you didn’t receive an offer from any of the five universities you applied to, or find on results day that you didn’t get the grades you needed to reach your Firm or Insurance choices, UCAS Clearing is your second chance of getting a place at university.

If you're applying after 30 June, you still need to register and make an application. In Clearing you need to complete all the application as normal, including your personal statement, but you can't add course choices. When you submit your application you receive a welcome email to access the Track service where you'll find your Clearing Number. You'll know you're in Clearing if your Track status says 'You are in Clearing' or 'Clearing has started'.

A-level applicants will only be able to add a Clearing choice on UCAS Track from 3pm on 16 August. If you have your exam results and know that you're in Clearing you can contact universities in advance to get invitations to add a university/course as a Clearing choice when the option appears on UCAS Track.

You will need to take action and find a university that is prepared to accept you. The best way to do this is to check their website or ring them and tell them what you want to do. Usually, if they have vacancies, they will take your details and either give you a decision straightaway or very soon afterwards.

What will happen when I phone Swansea University to apply through Clearing?

When you call our Helpline Team you will be asked for:

  • Your UCAS personal ID number (if you are already in the UCAS system for this cycle)
  • The name of the course you're interested in
  • Details of your qualifications

If there are vacancies on the course you are interested in and you meet our minimum requirements, your details will be recorded and you may be offered a place.

When you call, you will be given a temporary student number.  You can use this number (or your UCAS Personal ID number) and your surname to track the progress of your application on our online tracking service.

Please ensure that you give us a valid email address as you will be sent an email if you are offered a place.

If you're interested in learning more about life here, make sure to talk to our Student Ambassadors on the Helpline, who can give you an insight into what it is like to study at Swansea.

How can I track my progress?

If you've made an application via Clearing or Adjustment, you can check its progress here

Swansea University has made me a Clearing offer - what do I do now?

You can visit Swansea University during one of our Clearing Open Afternoons between Friday 17th and Wednesday 22nd August (including Saturday 19th and Sunday 20th August). 

It's also a good idea to discuss the option with your family and friends, and school or college.

How long does it take for universities to respond?

Responses are issued at different times by different universities; you could hear back within a few days, but it may be weeks or months.   This year, 23 October 2018 is the final date for universities to make decisions on applications through Clearing. 

I've decided to accept a Clearing offer from Swansea University - what next?

When we offer you a place in Clearing, you then have 48 hours to enter our course details onto UCAS Track, in order to be formally accepted:

  • Log into your UCAS Track account
  • Click on the 'Add Clearing choice' button, and enter the Swansea Institution code which is S93
  • Add the details for the course on which you've been offered a place - you can only enter details for one choice, so make sure you're certain about your decision
  • If the course code that you want doesn’t appear in the drop-down list, don’t worry – you should be able to type it in manually

The Clearing referral system will be available via UCAS Track from 3pm on Thursday 16th August.

Once you have entered these details onto Track, and you have provided us with any additional information we may require from you, we can then formally accept you!

The acceptance will be displayed in the 'Choices' section of Track, and UCAS will send you a letter to let you know your place is confirmed.  We will also send you a formal offer email and details of how to apply for accommodation.

What does Clearing mean for my student finance?

If you accept a place through Clearing or Adjustment, you'll need to tell the people who deal with your application for student finance.  They can then make the necessary amendments for any financial help you're entitled to.  Find out how here.

I'm a parent - can I speak to you directly?

We cannot discuss your son or daughter's application unless you have been nominated on their UCAS form, or have their permission. 

However, with that permission we can advise you directly on accommodation, the kind of support they will have when they arrive here, and general information about the University, Swansea and the surrounding area.

Call us on our dedicated Parents' helpline - 01792 513050

Applying with a criminal conviction

Having a caution or conviction will not necessarily prevent you gaining a place on your chosen course - the decision will depend on the circumstances and background to your offence(s).

Criminal records will be taken into account for recruitment purposes only when the conviction is relevant.  Unless the nature of the work demands it, you will not be asked to disclose convictions which are 'spent' or 'filtered', under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013).

Applicants with 'unspent' criminal convictions or cautions will first be judged on academic grounds.  If an Admissions Tutor wishes to recommend an offer in Clearing, you will be asked to provide further information which would be considered by the Admissions Selector and Pro Vice Chancellor with responsibility for Admissions, to decide whether or not the application can proceed.

If you have been made an offer and wish to accept it, you will be asked to complete a Details of conviction form and return it to as quickly as possible.  We will decide within 2 working days whether your application can proceed.

Any applicant who receives a caution or conviction after applying and before the date of enrolment to the University should inform the Admissions Office without delay.